This Code of Conduct is what keeps us all in check. Makers Place Inc is an all inclusive safe space for everyone. Below is a code that we hope we don't have to enforce but will if required. If you have any questions please contact us and someone for the committee with get back to you in due course.
Code of Conduct
In the context of this Policy, the following terms refer to:
‘In House’ –refers to the primary location of Makers Place
‘Of-Site’- refers to MP events and activities at locations other than the primary location where the member is representing Makers Place Inc
This Code of Conduct is aimed at promoting exceptionally high standards of behaviours and values of fairness, friendliness, kindness, and respect acted out by and for the benefit of all members of Makers Place.
SECTION 1 Outlines how all members should display probity and co-operation and at all times adhere to General Law, Makers Place Rules, and all policies and procedures. Any breach of General Law, Makers Place Rules, or policies and procedures will be considered a breach of this code of conduct and the offender will be subject to expulsion at the discretion of the committee.
SECTION 2 Makers Place Rules
SECTION 3 Anti Harassment Policy
SECTION 5 Outlines the roles and responsibilities of the committee members of Makers Place
The committee in the context of this Policy pertains to the management structure that delivers efficiency and expertise in decision-making and the operational management of Makers Place
ALL MAKERS PLACE MEMBERS WILL COMMIT TO THE FOLLOWING:
- Act honestly and in the best interests of Makers Place and its members.
- Adhere to all policies and procedures including anti-harassment policies, safety policies and procedures General Law and Makers Place Rules
- Avoid any actions or behaviour that bring disrepute to Makers Place
- Whilst in house or at off-site events or activities avoid anti-social or disruptive behaviour such as intoxication, intimidation, aggression, insults and name-calling
- Respect the privacy and integrity of all members.
Anti- Harassment Policy
Maker Place is dedicated to providing a harassment-free experience for everyone, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, or religion. We do not tolerate harassment of people at our events or space in any form. People violating these rules may be sanctioned or expelled from the space or the event at the discretion of the Makers Place committee.
Harassment includes, but is not limited to:
- Verbal comments that reinforce social structures of domination [related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age & religion]
- Sexual images in public spaces
- Deliberate intimidation, stalking, or following
- Harassing photography or recording
- Sustained disruption of talks or other events
- Inappropriate physical contact
- Unwelcome sexual attention
- Advocating for, or encouraging, any of the above behaviour
If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member or committee member immediately.
Anyone asked to stop any harassing behaviour are expected to comply immediately. If a Member engages in harassing behaviour, the committee retain the right to take any actions to keep a safe environment for all members this includes warning the offender or expulsion from Makers Place with NO REFUND.
If someone makes you or anyone else feel unsafe or unwelcome, please report it to the committee as soon as possible. Harassment and other code of conduct violations reduce the value of our community. We want everyone to be happy at Makers Place.
Makers Place Basic Rules
- respect yourself;
- respect others; and
- respect Makers Place property and others property.
- Safety is the responsibility of every person at Makers Place
- If you are concerned about the safety of any person – speak up. Safety concerns have priority. Try to resolve immediate safety issues amongst the people present at the time. If no resolution is reached, please refer to the committee.
- Any incident where the safety of any person is compromised - either when an injury has occurred, or there was a significant risk of injury - should be recorded on an Incident Report Form and referred to the committee.
Use of the Space
- Each person is responsible for leaving the space in a clean condition after use.
- Damage to property caused by misuse is the responsibility of the user to make good – fair wear and tear excepted.
- All activities conducted at Makers place must be legal. Illegal activities e.g. copyright infringement, unauthorised access to computer systems is strictly forbidden.
- The space is not to be used for unethical, socially unacceptable or any other activity which can harm other people e.g. viewing, distribution or storage of porn, phishing or spamming, unsafe use of equipment or devices.
* The committee reserves the right to remove members from the Space, or terminate their membership for breaches of the rules.
Use of tools and equipment
- All tools and equipment must be used for their intended purpose only and in accordance with safe operating procedure.
- Do not use a tool or piece of equipment until you are familiar with its safe use. Induction is required before using nominated tools and equipment.
- Tools which are broken or unsafe must be marked with an appropriate tag, and removed from use. Report problems with tools and equipment to the committee by sending an email to firstname.lastname@example.org
Donating or Lending Tools & Equipment to Makers Place
All items donated or lent to Makers Place must:
- Be approved by committee.
- Undergo a safety and risk assessment.
- Put on our insurance policy
- Included in our induction process
- Key holders are committee members only.
- Key holders are to ensure that the space is left in clean condition, locked and alarmed at the end of the session
- Non-members are not permitted into Makers Place after business hours
- Assistance by a non member on any work undertaken in the space is generally not permitted. If a members needs the assistance of a non member, the member must get written permission from a committee member first. The non member must undertake a safety induction (this subject to a cost)
Makers Place Committee Members
OFFICE BEARERS GUIDE TO DUTIES AND RESPONSIBILITIES
Committee members must adhere to:
1. General Law- this is the law developed by courts over the years and obligations that stem from this law are fiduciary duties. A fiduciary is a term for a person who has control of the affairs of others.
2. Legislation- Committee Members duties are set out in the governing statute of the incorporated association.
3. Constitutional Rules- the associations own rules will contain specific duties imposed on committee members particularly relevant to each role on the Board.
The following major categories are main categories for committee member’s duties:
- The duty to act in good faith (honesty) in the interest of the association.
- The duty to act with reasonable care and diligence in all aspects of their activities for the association
- The duty to act for a proper purpose. This duty is connected with the duty to act honestly in the interest of the association. Committee Members are given powers and discretions to make decisions.
- The duty to retain discretions is designed to ensure that committee members do not abdicate responsibility for decisions by simply fitting in with other persons or the majority. The association is entitled to have the benefit of each committee members personal effort in making decisions.
- The duty to avoid and declare conflicts of interest. This duty requires the committee members not to place themselves in a position where there is an actual or substantial possibility of a conflict between personal interests and their duty to act in the interests of the association.
- The duty to ensure the association is compliant with legislation.
- Reporting to members in a regular, transparent and open manner.
Business responsibilities of directors:
- Settlement of arrangements for handling funds and the designation of the people who may sign cheques.
- Ensuring that the association establishes and maintains systems of internal control, governance and supervision and safe custody of appropriate documents.
- Attending and participating in general meetings (including the annual general meeting)
- Taking active and energetic steps to keep members fully informed of the associations activities and problems. However, care must be taken to ensure that individual member’s private and confidential business is not disclosed.
- Serving the association by carrying out the policies determined by the board.